Administration Assistant

Role Description

Administration Assistant

Location: Cambian Pengwern College, Rhuddlan

Salary: £26,956.80 per annum

Contract Type: Permanent 40 hours per week, Mon to Fri 08.00 – 4.30

About Us:

This is a fantastic opportunity to join Cambian Pengwern College at a really exciting time and to play an integral part in the team approach to supporting the positive change and reinvigoration of the College. The senior leadership team has a clear vision for the growth of the service and is in the process of overseeing several ongoing developments. The College has a proud and successful tradition of supporting young people between the ages of 16 – 25 to build valuable life skills and gain qualifications and confidence that will support them on their journey towards future independence.

Purpose of the role:

As the Admin Assistant, you will be responsible for the provision of administrative and clerical support within the college, undertaking a key role in providing a first-rate customer service both internally and externally. You will effectively liaise with a range of stakeholders, work with the admin team to support with the recruitment of new staff and training for college staff, and oversee the development and effective running of all systems and procedures within the college, personnel, staff-related matters and general administration (reception duties).

Core responsibilities:

• Assist with staff recruitment procedures.
• Assist with the co-ordination of Staff Induction & Training.
• Responsible for accurate recording of all staff changes, maintain a database – report where necessary.
• Assist in the administration of all personnel files, including filing and archiving, ensuring accurate and up-to-date records.
• Assist with the collation of visa requirements.
• Process starters and leavers in accordance with Company Policy.
• Process new DBS applications and arrange renewals as and when required.
• Liaise with Centralised HR when necessary.
• Assist in the maintenance of existing databases and in establishing new databases.
• Carry out general office procedures including: reception cover, photocopying, sending information by email, answering the telephone and redirecting calls as necessary.
• Participate in meetings and training events as required.
• Minute meetings as and when required.
• Undertake other duties as required by the Business  Finance Assistant.

Personal Qualities:

• An excellent organiser.
• Excellent attention to detail.
• Ability to work to strict deadlines.
• Ability to work as part of a team.
• Able to prioritise and work without constant supervision.
• Competent with spreadsheets and databases.

Why work for us:

• Competitive salary.
• Opportunity to progress in your career.
• Training opportunities either face to face or online.
• Wellbeing - Your wellbeing matters to us, and we are committed to ensuring you get all the support you need.
• You will be a part of a dedicated team of professionals who will offer you clear guidance and mentor you in to this role.
• Supportive management and senior leads.

We pride ourselves on being an Equal Opportunities Employer and we are committed to safeguarding and protecting the young people and service users within our care. All candidates will be subject to an Enhanced DBS Check and reference checks.

We will conduct online searches of shortlisted candidates. This check will be part of a safeguarding check, and the search will purely be based on whether an individual is suitable to work with children. As care must be taken to avoid unconscious bias and any risk of discrimination a person who will not on the appointment panel will conduct the search and will only share information if and when findings are relevant and of concern.

CareTech Community Services are proud to inform you that they are a Disability Confident Leader.